U.S. Non-Employee Travel and Entertainment Policy

Updated May 21, 2025

Introduction

Expense Policy and administrative procedures are established by The Cigna Group^SM (“the Company”) to ensure that all non-employees are subject to a common set of expense guidelines. This Policy defines non-employees as candidates, service providers, suppliers, consultants, interviewees and independent contractors of The Cigna Group, Cigna Healthcare and Evernorth Health Services (“The Cigna Group”). The requirements of this Policy are the minimum acceptable standards to be followed by all non-employees.

General Policy Statement

The Cigna Group will reimburse non-employees for actual, necessary and reasonable expenses incurred while conducting The Cigna Group business in accordance with the requirements of this Policy. Compliance to all The Cigna Group and The Cigna Group vendor policies is required. Any actions outside of this Policy are the sole responsibility of the non-employee or their company of employment. The Cigna Group assumes no further responsibility or liability.

Non-employees must account for all expenses by submitting a complete and accurate invoice detailing all travel and related expenses on a monthly basis to their respective employer or hiring manager. Less frequent travelers should submit their completed travel expense report upon completion of each trip.

Non-employees may not personally arrange to have charges on their behalf direct-billed to The Cigna Group.

Non-employees are required to provide detailed information and documentation regarding their expenses to their employer. Additional requirements for expense report documentation may be required by individual managers.

Non-employees who submit time for billing and payment through Magnit (formerly PRO Unlimited) should invoice The Cigna Group for their business travel expenses, including documentation of the expenses, through Magnit VMS (formerly Wand). The Cigna Group manager is responsible for reviewing and approving the invoice in Magnit VMS (formerly Wand). Once approved, expenses will be processed for payment to the vendor employer. The vendor employer is responsible for making expense reimbursement payments to their employees.

Non-employees who do not bill their time through Magnit (formerly PRO Unlimited) or Magnit VMS (formerly Wand) should invoice The Cigna Group for their business travel expenses directly, including documentation of the expenses. The Cigna Group manager is responsible for reviewing the invoice and submitting the approved invoice to The Cigna Group Centralized Accounts Payable for payment.

Non-employees must note that business entertainment is strictly prohibited at establishments that provide adult entertainment. Business entertainment is not permitted, when in the opinion of The Cigna Group management, either the nature of its activity or its venue could negatively impact the company's image, reputation or cause embarrassment for the Company, or that explicitly discriminates on the basis of race, gender, religion or other exclusionary factors. These restrictions apply regardless of whether The Cigna Group is paying for the entertainment or if an employee is paying for business entertainment with his or her own funds. The Cigna Group will not reimburse any expense that violates this requirement and will refer the matter to the vendor employer for appropriate review and action.

Approval Responsibilities

All non-employee travel must be approved by The Cigna Group manager prior to booking.

Travel expenses submitted for reimbursement must have the original signature of The Cigna Group manager or a designated The Cigna Group employee with appropriate approval authority. The approving The Cigna Group manager is responsible for ensuring that the expenses are legitimate, reasonable, properly documented and in conformance with this Policy. Exceptions to the stated Policies must be specifically approved on an individual basis by the applicable Business Unit Finance Officer prior to travel.

Expenses, Receipts, and Documentation Requirements

Receipts are required for air, hotel, car rental, and rail tickets, regardless of the amount or method of payment. A copy of your travel itinerary, booked with The Cigna Group corporate travel provider must be attached to your expense report.

Expense reports must be submitted within 60 days of incurring the expense.

Original receipts must be obtained and submitted with the travel expense report for all expenditures of $50 or more. Original credit card receipts or itemized register receipts are acceptable forms of documentation. When no receipt is available or the receipt has been lost, a written explanation should be given on the expense report.

Please note that The Cigna Group managers may require itemized receipts for expenditures under $50.

International Travel

Expenses related to international business travel are reimbursable, following the requirements of this Policy.

• Expenses must be reported on the travel expense report form in U.S. currency. The exchange rate applicable at the time of the trip (as applied to charges on the individual's or their employer’s credit card) must be used in converting expenses to U.S. dollars and noted on the expense report and the accompanying receipts.
• The Cigna Group will not reimburse any portion of international travel expenses unrelated to the business activity.

Cigna Global Travel Services

Cigna Global Travel Services has negotiated discounted rates with preferred airlines, rental car agencies, rail service and hotels. These savings are facilitated through The Cigna Group corporate travel providers.

The Cigna Group managers must provide non-employees with contact information and resources to book their travel with The Cigna Group corporate travel provider. Managers my find this information on the Iris home page, The Global Travel Services Iris page, or by contacting TravelSupport@evernorth.com.

All non-employees who plan to travel on The Cigna Group business must adhere to the following procedures:

• Non-employee air and rail tickets, and hotel and rental car reservations must be made through The Cigna Group corporate travel agency.
• Non-employees must access The Cigna Group corporate booking platforms (online booking tool or the provider’s mobile app) to book all domestic and simple round trip international travel. If a trip consists of two or more international air segments, non-employees should call The Cigna Group corporate travel provider for assistance.
• The Cigna Group travel booking platforms are structured to provide Policy compliance for the convenience of travelers.
• Non-employees or their vendor employer must use their own form of payment when booking travel. Charges to the central airline billing account are not allowed.
• Non-employee travelers are required to submit travel itineraries provided by the corporate travel agency with each expense report.
• In those limited circumstances where reservations cannot be made through the online booking tool or corporate agency, non-employees or their vendor employer should purchase tickets using their personal credit card and document the reason for the exception.

To book travel:

• Contracted employees that are on a long-term agreement with The Cigna Group, have an employee ID and are on The Cigna Group-issued equipment (laptop, etc.) will access The Cigna Group corporate travel provider via the travel booking tool, the agency’s mobile app or with a travel counselor.
• Non-employees or contactors that do not have an employee ID and do not have The Cigna Group-issued equipment, should call The Cigna Group corporate travel provider and request that a Traveler Profile be built. A pin and password along with the URL will be provided to access the tool.

Travel Loyalty Programs

Non-employees traveling on behalf of The Cigna Group may not select hotels, airlines, or rental car agencies based on their brand; the lowest logical rates must be used. Loyalty programs must not drive purchase behavior.

Non-Employees may accumulate loyalty program points for individually consumed purchases such as individual hotel, rental car and airfare, while traveling on The Cigna Group business. These points may be used for personal travel or entertainment.

Travelers must not consider their participation in a loyalty program in making purchasing decisions and must book the lowest available rates at all times. Selecting suppliers based on personal incentive points, tickets, credits, gifts or other awards that may be offered by suppliers for awarding business is never permitted.

Air Travel

Coach is the approved class of travel for domestic and international flights. Business class is not allowed for contracted employees.

Only Enterprise Global Risk Management approved airlines must be used when traveling on The Cigna Group business. If the airline is neither available on the booking tool, or with a travel counselor, the airline is not approved and may not be used.

Travelers must make every effort to book the lowest logical airfare by planning trips and ordering tickets 14 days in advance and by allowing flexibility in arrival and departure times. The corporate travel agent will book non-refundable tickets whenever substantial savings are available. Any unused tickets must be returned to The Cigna Group corporate travel agency and may be used for future travel subject to the same restrictions as the original ticket with a minimal penalty.

Any change fees and or fare increases incurred by changing flights en-route will not be reimbursed unless justified by a significant business need. A change of itinerary must exceed a time change of four (4) hours.

Travelers that find a flight pricing at less than what is displaying on Cigna Travel Online should call The Cigna Group corporate travel provider and speak to a travel counselor for assistance in obtaining a price match.

Reimbursable Airline Fees

• First checked bag fee: Reimbursable in all cases. Please note that the fee is included in the ticket price for most airlines, except for low cost carriers.
• Second or additional checked bag fees: A second bag is reimbursable if the duration of the business trip exceeds four (4) days. Fees for three (3) or more bags are not reimbursable.
• Buy-on-board meals or beverages: These are reimbursable; however, the daily meal allowance applies.

Non-Reimbursable Airline Fees

The Cigna Group will not reimburse the fees for the following items:

• Overweight or excessive checked baggage.
• Preferred seating or Premium Class/Seat Assignments (economy plus, bulkhead, exit row, etc.).
• Airline Club / Lounge memberships.
• Airline upgrade certificates or purchase of upgrades.
• Airline priority check-in, boarding or security line services.
• Internet access on board an aircraft unless necessary to complete The Cigna Group business during a flight.
• Registered Traveler Program registration fees for security/TSA pre-clearance.
• Headphones or in-flight personal entertainment.
• Accrued airline miles cannot be redeemed for an airline ticket and used for business travel and the value is not a reimbursable expense.
• Flight charters / hired private aircrafts.
• The use of upgrade certificates to fly in a premium class is at the discretion and expense of the non-employee. The Cigna Group will not reimburse the purchases of upgrades or upgrade certificates.

Use of Private or Personal Aircraft or Water Craft

The Cigna Group will not reimburse for the cost of use of private or personal aircraft or water craft. Non-employees are prohibited from flying their personal aircraft for The Cigna Group business.

Rail Travel

Coach or business class must be used for all rail travel. A roomette or duplex accommodation is permitted when an overnight stay is required on board a train.

Amtrak is a cost-effective alternative to air travel when traveling between most major cities positioned along the Eastern seaboard. If travel between Hartford and Philadelphia is required, travelers must consider traveling by Amtrak to contain expenses. When traveling from Philadelphia to Hartford, travelers may also consider checking fares and schedules in and out of New Haven, CT, and renting a car as a viable alternative.

Travelers in the Northeast corridor may consider Acela train service, available in the booking tool, if pricing is competitive to standard Amtrak fares.

If you are not able to find the route or time you need, please call Carlson Wagonlit Travel at 1 (866) 982-4462, Prompt 1, for assistance.

Ground Transportation

Non-employees must use the most economical and reasonable means of ground transportation to meet the business purpose, including taxis, airport and hotel shuttle vans, rental cars, personal cars and public transportation. The Cigna Group will not reimburse the cost of a private town car (black car) service or limousine for ground transportation.

Ridesharing Services

Uber, Lyft, Didi, and Careem are the only ridesharing services approved for use and travel reimbursement. Only the standard services of Uber, Lyft, Didi, and Careem are allowed; premium services, such as Lyft Premier or Lyft LUX and Careem First and Careem Marx, are not a reimbursable business expense.

Non-employees must note that there are no price controls with ridesharing services; during certain seasons or events, drivers can increase their rates without notice. Travelers must use appropriate judgment when securing the service and must check options such as cabs or public transportation for cost effective options to facilitate travel.

Rail Travel

Coach or business class must be used for all rail travel. A roomette or duplex accommodation is permitted when an overnight stay is required on board a train.

Amtrak is a cost-effective alternative to air travel when traveling between most major cities positioned along the Eastern seaboard. If travel between Hartford and Philadelphia is required, travelers must consider traveling by Amtrak to contain expenses. When traveling from Philadelphia to Hartford, travelers may also consider checking fares and schedules in and out of New Haven, CT, and renting a car as a viable alternative.

Travelers in the Northeast corridor may consider Acela train service, available in the booking tool, if pricing is competitive to standard Amtrak fares.

Regional/commuter rail may be purchased directly and not through The Cigna Group corporate travel provider.

If you are not able to find the route or time you need, please contact The Cigna Group corporate travel provider for assistance.

Rental Cars

Non-employees must use our preferred rental car carriers. Rental cars must be used only when they are clearly the most economical mode of transportation. When reserving a rental car, non-employees must:

• Request a compact or intermediate size car through the Corporate Travel Agency to obtain the company's contracted rates.
• Refuse Loss/Collision Damage Waiver (LDW), Personal Accident Insurance (PAI), and Personal Property Insurance (PEP) for domestic business travel. The Cigna Group will not reimburse the cost of this coverage.
• Purchase available insurance coverage for business rentals outside the continental U.S., the cost of which will be reimbursed as a business expense.
• Purchase Loss/Collision Damage (LDW), Personal Accident Insurance (PAI), and Personal Property Insurance (PEP) at his/her own expense if the rental car is being used for combined personal and business travel.
• Pay for rental cars with a credit card and be reimbursed through the travel expense report process. (Direct billing of rental car expenses is not authorized.)
• All rental cars must be reserved with The Cigna Group corporate travel provider using the online booking tool or with a travel counselor.

As a reminder, travelers should not park personal cars at the rental car facility. If absolutely necessary, travelers are advised to make arrangements with the car rental agency office in advance. Satellite radio is a non-reimbursable expense.

Accident Reporting

In case of an accident, travelers must complete an accident report when returning the car to the vendor. Travelers should immediately report the accident to the local police, the rental car company and their manager. Refer to The Cigna Group Automobile Policy for additional guidelines and suggestions.

Personal Cars

Before using a personal car for The Cigna Group business, non-employees must check with their employer to validate whether use of a personal vehicle is allowed under the terms of their contract with The Cigna Group. In addition, the non-employee needs to ensure they are covered under the employer’s commercial general liability, umbrella and or automobile liability insurance.

In those instances where the use of a non-employee's personal vehicle is allowed, reimbursement for miles traveled will not exceed the Internal Revenue Service (IRS) allowable limits and may deviate based on market conditions. The mileage rate established by the IRS covers all gasoline, operating and maintenance costs.

If the distance traveled for business exceeds an average of 150 miles per day, travelers must rent a car versus using a personal vehicle as it is more economical. Adherence to this policy reduces The Cigna Group travel expenses. Utilizing preferred rental car agencies also affords the traveler with the protection of insurance should an accident occur while in transit.

Example: An individual is taking a 3-day trip where that person drives 300 miles on the first day to arrive at their destination, 0 miles on the second day and 300 miles for the return trip. The individual should rent a car as their daily average mileage is 200 (600 total miles / 3 trip days).

When public transportation is unavailable or impractical, non-employees may use a personal auto for business purposes.

When submitting mileage for reimbursement, the traveler’s expense report must include documentation of miles traveled, a list the destinations traveled and the purpose of travel.

Non-employees using a personal auto must personally carry minimum auto liability insurance limits of $100,000 per person/$300,000 per accident.

Reimbursable Ground Transportation Related Expenses:

• Parking charges and tolls.
• Mileage between home and the airport for business travel.
• Rental cars should be returned with a full tank of gas; however, if you are in an unfamiliar or uncomfortable environment, you may use rental car agency refueling.

Non-Reimbursable Ground Transportation Related Expenses:

• Fines for parking or traffic violations.
• No show charges where the proper cancellation policy was not followed.
• Rental car sizes not in accordance with policy guidelines.
• Additional insurance.
• The cost for replenishment of funds on an electronic toll collection system.
• Satellite radio in rental cars.
• Limousine and Black Car Service (chauffeured-driven car) are prohibited and will not be reimbursed.

Hotel

Non-employees must make all hotel reservations through the corporate travel agency. Preferred hotels must be used to take advantage of discounted hotel rates.

Lodging bills must be paid by the traveler or their employer and included on expense reports with an original itemized invoice attached. Direct billing of lodging expenses to The Cigna Group is not authorized.

Room cost, including taxes, should be listed separately from room service meals, parking, phone charges, etc. on the expense report, due to tax and other considerations.

Non-Reimbursable Hotel / Lodging Items

• Hotel reservations not in accordance with policy
• Spa services
• No-show charges that were not canceled appropriately through the travel agency

Personal Meals

The Cigna Group will reimburse the actual cost of meals purchased while traveling on The Cigna Group business. The maximum reimbursement per person per day (including tax and gratuity) for personal meals is as follows. Costs incurred above these limits are the responsibility of the non-employee:

• $75: North America, South America, Canada, Europe, Middle East, Africa, Asia, Australia, and New Zealand
• $100: New York City and the City of Los Angeles (not Los Angeles County)
• $150: Dubai, Hong Kong, London, Singapore, and India

Personal meals are reimbursable for non-employees traveling on The Cigna Group business only. Spouse/guest meal expenses are not reimbursable by The Cigna Group.

Travelers must note that these amounts are maximum limits and not entitlements; non-employees must submit only actual expenses for meals incurred. Managers are required to review expense reports for frequency of meal limits for appropriate usage. Consistent reimbursement requests at the maximum allowable amount may be considered abuse of the Policy.

The purchase of alcoholic beverages is not reimbursable for non-employees.

Managers or Finance Controllers may reduce the limitations for travel and meal expenses.

Other Reimbursable Expenses Related to Travel

Specific reimbursable miscellaneous/other expenses incurred while traveling include:

• Dry cleaning/laundry expenses for trips exceeding five (5) working days.
• Traveler's check fees and currency exchange fees, where applicable.
• Reasonable gratuities for service where no other expense is incurred, such as baggage handling.
• Internet access if required to complete a business task.
• The cost of medications or immunizations if required when traveling on behalf of The Cigna Group.
• Other minimal expenses deemed reasonable and necessary may be allowed. Non-employees must discuss these items with the approving The Cigna Group manager or designee prior to incurring the cost.

Non-Reimbursable Expenses Related to Travel

The Cigna Group will not reimburse the following expenses that may be incurred in conjunction with business travel:

• Expenses for any personal charge/credit cards, including all discount programs.
• Membership fees for airline, rental car or other frequent traveler reward programs.
• Air travel, rental car and other personal travel insurance.
• Charges for barber, manicurist, beautician, shoeshine, masseur, etc.
• Cost of toiletries, newspaper and magazines.
• Personal articles or clothing (except damage or theft thereto).
• Personal entertainment, such as in-room movies and mini-bars, except for bottled water which will be reimbursable.
• The purchase of luggage or briefcases.
• Fees for dependent care, elder care, pet care, home sitting, etc.
• Social, country club or golf/tennis fees for personal activities.
• Medical expenses.
• Business entertainment activities that are not approved by Risk Management. Refer to the Business Entertainment section of the Employee Policy.
• The value of accrued airline miles redeemed for an airline ticket for business travel.
• Fines for violations of any kind.

Ownership of the Travel and Entertainment Policy

The Non-Employee Travel and Entertainment Policy, Global Travel and Entertainment Policy and Country-specific Guidance Policies are issued by Global Travel Services (GTS). Changes to the Non-Employee Policy, Global Policy and regional/country guidance are not allowed unless managed and posted by Global Travel Services. Any other version is not an approved Policy.